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Atchison County

 An Important Step Of The 4-H Project Experience

Project Record-Keeping                                         

The 4-H record keeping philosophy aims to teach youth how to keep records, which is an important life skill. Record keeping is an ongoing process that does not end when the 4-H year ends. Project leaders are encouraged to include project record keeping as part of the project meeting experience. A 4-H project is said to be complete for the year when project records are completed. 

Youth are encouraged to select from a variety of alternatives to meet their individual record-keeping needs and learning styles. The purpose of 4-H record keeping is:

  •     To learn how to set goals, how to make plans of action, and how to decide how well you did (evaluation).
  •     To learn the skills of record-keeping and organization to use now and in the future.
  •     To learn to communicate and summarize.
  •     To learn responsibility by completing a task.
  •     To evaluate information that will market personal skills through future resumes and application forms.


Listed below are several options for Atchison County youth to gain record-keeping skills. The simplified record keeping is one option. This option is unique to Atchison County 4-H members desiring to enter project record keeping competition may opt to use the Kansas Awards Portfolio forms for both county and area/state competition.

The simplified records are form fillable. A 4-H member may also choose to download the form and complete by pen or pencil. When completing 4-H project records, it is important to remember sharing your project experiences during the year than it is listing awards received. The content of records is more important than the appearance of the records. Each option focuses on gaining record-keeping life skills. Leaders and parents helping 4-Hers may feel more comfortable guiding 4-Hers to complete the Kansas record-keeping Forms.

In the event that you should have questions regarding 4-H record keeping, do not hesitate to contact Atchison Extension Agents. If your 4-H Club, family, or project group is interested in records training, contact our office.

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Instructions for Assembling Project Records for Judging

  • An official 4H Record Book Cover may be purchased for $3.00 from the Extension Office. (This is great way to organize your 4H records, during your 4H Career.) Reminder: 1st Year 4H Members, remember to claim your FREE record book cover
  • Personal Information pages only need to be completed One Time.
  • For more than one project, complete the "Additional Project Pages" for your age group.
  • For judging purposes, each project should be in its own folder/record book/report cover. (Call the Office if you have questions)
  • Records are due to the Extension Office by October 1. (Note: Your club may require an earlier deadline)

Record-Keeping Tips

  • Copy your project goals from your Project Meeting Attendance Form. You may add additional goals.
  • Older members (9-18) should list project learning goals, project leadership goals, & community service goals.
  • Hint: Section II of your Project Meeting Attendance Forms, has some learning experiences already recorded to get you started.
  • Remember to include any talks given at club meetings, County Day, or fair. 
  • Your participation in Consumer Judging & Livestock Judging can be listed as a project learning experience.
  • A 4H Story should include information about your club involvement, attendance at 4H camps & events, and even project failures along the way.

Simplified Record-Keeping Forms For Atchison County Use

The forms below should be form fillable. Due to variations in browsers, it is best to download this file to your computer. If you are having problems, please contact us directly so forms may be e-mailed directly to you. 

Forms For Beginners (Ages 7-8) Each Project should be in its own Record Book/Folder.

Forms For Juniors (Ages 9-13) and non-competitive Seniors (Ages 14 & Older). Each Project should be in its own Record Book/Folder.

Kansas 4-H Record-Keeping Forms (Option 2 Non-Simplified Record-Keeping Forms)

These forms teach youth about basic record keeping. Some 4-H parents and grandparents might call these traditional forms a blast from the past as the format follows that of record books from yesterday! A record-keeping option to think about if you want to be recognized beyond the county level.

Kansas 4-H Project Award Forms (Only Required For Area and State 4-H Records Screening)

Do you have a goal being named as a Kansas 4-H project champion? Recording your 4-H involvement during the year, and using these forms will steer you in the right direction. To advance to area project screening, this form must be used. 

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Member Achievement Plan Pin Applications

1 - Membership Pin

2 - Bronze Pin

3 - Clover Pin

4 - Emerald Pin

5 - Silver Pin

6 - Silver Guard Pin

7 - Leadership Pin

8 - Gold Pin

9 - Gold Guard Pin

Key Award

Project Forms

2019-20 Beginner Project Attendance Form

2019-20 Junior Project Attendance Form

2019-20 Senior Project Attendance Form

Year-End Awards Nomination Forms

Year-End Summary

Citizenship Award

Clover Award

I Dare You Award

4-H Record Keeping Equals School Success

The Tufts Study compares youth involved in 4-H for at least two years with their non-4-H peers. Researchers at Tuft University compared 4-Hers and non-4-Hers over a 10 year period. It appears that 4-H involvement can make a difference for a lifetime. US News reported the news with this headline: Study: 4-H Students Make Better Decisions. As a parent, we thought you would appreciate reading about how 4H helps your child succeed. 4-h.org/about/research/